Privacy policy.

Privacy Policy

Effective Date: December 5, 2024

The Recruitment Runner (“we,” “us,” or “our”) is committed to protecting the privacy of our candidates, clients, and visitors to our website. This Privacy Policy explains how we collect, use, disclose, and protect personal information in compliance with Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial laws.

By using our services or accessing our website, you agree to the practices outlined in this Privacy Policy.

1. Information We Collect

We collect and process personal information necessary to provide recruitment and staffing services to candidates and clients.

1.1 For Candidates:

  • Name, contact details (email, phone number, address).

  • Resume details, including employment history, education, skills, and certifications.

  • References, portfolio samples, and other relevant recruitment information.

  • Information gathered during interviews or assessments.

  • Sensitive information (e.g., diversity data, health, or criminal background) when required by law or with explicit consent.

1.2 For Clients:

  • Contact information for company representatives (e.g., name, title, phone, email).

  • Information related to job descriptions, hiring needs, and organizational goals.

  • Payment or invoicing details for contract purposes.

1.3 Non-Personal Information (Website Users):

  • IP address, browser type, and website usage analytics collected via cookies or similar technologies to enhance user experience and optimize website functionality.

2. How We Use Your Information

We use the information collected for the following purposes:

2.1 For Candidates:

  • Match candidates with appropriate job opportunities.

  • Facilitate recruitment processes, including screening, interviewing, and reference checks.

  • Share profiles and resumes with potential employers, with candidate consent.

  • Communicate updates on job applications and potential opportunities.

2.2 For Clients:

  • Understand and fulfill recruitment and staffing needs.

  • Communicate regarding candidates, hiring processes, and service agreements.

  • Manage billing and contract obligations.

2.3 General Use:

  • Improve our services, website functionality, and user experience.

  • Comply with legal and regulatory obligations.

  • Resolve disputes and enforce contractual terms.

3. Disclosure of Information

We may share your information in the following ways:

3.1 For Recruitment Purposes:

  • Candidates’ Information: Shared with clients seeking to fill job vacancies, but only with candidate consent.

  • Clients’ Information: Used internally to tailor recruitment services to meet client needs.

3.2 With Service Providers:

Trusted third-party providers (e.g., background check agencies, payroll services, IT support) may process information on our behalf, bound by confidentiality agreements.

3.3 Legal Compliance:

We may disclose information if required by law, legal process, or regulatory authorities.

We do not sell or trade personal information.

4. Data Retention

We retain personal information only for as long as necessary to fulfill recruitment purposes or meet legal and business requirements. Once no longer required, personal information is securely deleted or anonymized.

5. Your Privacy Rights

In Canada, you have the right to:

  • Access and request copies of your personal information.

  • Request correction or updates to inaccurate or incomplete information.

  • Withdraw consent for the collection, use, or disclosure of your information, subject to legal and contractual restrictions.

  • File a complaint with the Office of the Privacy Commissioner of Canada (OPC) if you believe your rights have been violated.

To exercise your rights, please contact us at .

6. Security of Your Information

We implement physical, technical, and administrative safeguards to protect personal information from unauthorized access, loss, or misuse. However, no system can guarantee absolute security.

7. Cookies and Website Analytics

Our website uses cookies to enhance your browsing experience. Cookies collect data such as browsing preferences and session details. You can manage cookie preferences via your browser settings.

We may also use analytics tools (e.g., Google Analytics) to understand how users interact with our site. These tools collect non-identifiable data and help us improve our services.

8. International Data Transfers

If personal information is transferred or stored outside Canada (e.g., on third-party servers), we ensure it is protected by comparable standards in compliance with Canadian privacy laws.

9. Third-Party Links

Our website may include links to third-party websites. We are not responsible for their privacy practices. We encourage you to review their privacy policies before submitting personal information.

10. Updates to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices or legal obligations. Updates will be posted on this page, with the “Effective Date” revised. Continued use of our services indicates your acceptance of the updated policy.

11. Contact Us

If you have questions, concerns, or wish to exercise your privacy rights, please contact us:

  • Email: contact@therecruitmentrunner.ca

This Privacy Policy complies with Canadian privacy laws, including PIPEDA and applicable provincial regulations.